How to Search for Emails in Outlook?

How to Search for Emails in Outlook

Search Emails in Outlook

In Outlook, you may search for emails in a variety of ways.

It can be hard to locate individual messages when you have several messages in your Outlook Inbox folder, or any other mail folder.

In this instance, depending on the version of Outlook you’re using, you can utilise the “Instant Search” or “Microsoft Search” tool to rapidly locate messages or mails.

When using the desktop or mobile app, look for a magnifying glass symbol and the term “Search” at the top of your inbox.

How to Find Emails in Outlook on Desktop?

To search emails in Outlook, follow the instructions below –

  1. Go to your web browser and open Outlook.
  2. Type a keyword into the search field at the top of the screen to begin your search.
  3. To start the search, hit the Enter key or choose the magnifying glass symbol after you’ve written your search word.
  4. Pick the email you require from the displayed emails by scrolling through them.

How to Search for Emails in Outlook on a Smart Phone?

If you are using Outlook on your mobile phone and in need to search for any specific email then follow below steps –

  1. On your phone, open the Outlook app.
  2. Then, at the bottom of the display, click on the magnifying glass symbol.
  3. Enter your search phrases within the Search field, which is placed on the top of your screen.
  4. Wait for the results to display after pressing the Enter key on your keyboard.
  5. Scroll down until you find the email you’re looking for and touch it.

Refine Your Email Search in Outlook

You can also refine your search results by selecting a category from the Refine group. Let’s understand each category –

From – Only displays results from a single individual.

Subject – Only displays results that are related to the subject.

Has Attachment – Only emails with attachments are displayed.

Categorized – Only displays results that have been assigned to a certain category.

Sent To — Does a message search sent to you, but not directly to you, or sent to someone else.

Unread – Only displays messages that have not yet been read.

Flagged – Only messages that you have flagged will be displayed.

Important – Only emails marked as Important are displayed.

More – Refines your results using advanced criteria like Cc and Sensitivity.

To rerun recent searches, select Recent Searches.

Note that just the most recent search query, not the results, is saved by Outlook.

Frequently Asked Questions (FAQs)

Where is the Search Bar in Outlook?

On the title bar, above the ribbon. The search bar has a new home there. When you click it, a popup appears with many alternatives, including “recommended searches,” searches for a few people you’ve recently dreamed about, and “Suggested Actions” in Outlook.

Why isn’t Outlook Displaying my Old Emails?

Outlook users frequently experience issues such as Outlook not displaying old emails or not showing all emails. This issue occurs when the mailbox is too large or corrupted, or when the settings are incorrectly adjusted. To lower the file size in such cases, simply alter the settings or empty the mailbox.

How do I Search for a Specific Email in Outlook?

Above the Outlook ribbon, select the search bar. Type a name, subject, or phrase that appears in the email message you’re looking for.

Why did my Old Emails Disappear from Outlook?

Emails might vanish for a variety of causes, including deletion, corruption, virus infection, programme failure, or simply being misplaced. This email retriever will return them to you safely and without errors, allowing you to use them straight away. You will be able to Restore Outlook data that has been permanently destroyed.

Read Also: How to Delete All Emails on Yahoo at Once?

Final Thoughts

So, this was all about how to search for emails in Outlook.  To find old emails in Outlook, utilise the procedure described above on your desktop or mobile device.

Written by Mehak Kandhari

Mehak Kandhari is a chief content editor at ProtechieTalk. She got degree in Mass Communication and has 3 years of experience in writing web content. She loves different aspects of technology and write only things she loves and feels right.